Module 14: Assigning a Copyeditor

Objective
Video
Readings
Activity
Quiz
Discussion

Objectives

This module introduces the copyediting stage of the publishing process.

As we noted in Lesson 3, the roles in OJS are flexible. Copyediting can be handled by a separate copyeditor, the section editor, or the editor. The division of labor will depend on the unique nature of your journal team and would involve consultation and planning with the editorial board.

However, to keep things simple, we’ll look at the standard arrangement where there is a separate copyeditor. (This is something the Journal Manager configures in OJS when setting up the journal – see the OJS for Journal Managers course for more details). Using the standard roles will give us a feel for the overall process without becoming too confusing by looking at too many variations all at once.

As for the criteria the copyeditor uses to edit a manuscript, the journal’s bibliographic and textual style are matters that the editorial board would determine collaboratively. If you’d like to learn more about this, check out the Becoming an Editor course.

Video

Readings

OJS User Guide: Copyediting

This page provides an overview of the two options within OJS for handling copyediting. The first option, The “Section Editor as Copyeditor” is used by small journals where the Section Editor is also responsible for all of the copyediting. The second option, The “Separate Copyeditor” option, assumes that the Section Editor will hand the copyediting responsibilities over to a different person. This is the process we covered in the video and will follow for the activities below.

Note: You may need to change the settings of your journal to do the next few activities. Login as the Journal Manager, and go to Journal Setup, Step 4.5 (see here for instructions). See the OJS for Journal Managers course for more information on the Journal Setup options.

Activity

Once again, you will need to create a new user for this activity — this time enrolled as a Copyeditor. Once you have that account in place, login as the Section Editor and assign this Copyeditor to the submission.

You’ve probably noticed that assigning a Copyeditor is quite similar to assigning a Reviewer. You’ll see this again when you assign Layout Editors and Proofreaders.

Quiz

Start the quiz!

Discussion

Does your journal have different people working as Copyeditors? Or do you or your Editor do the copyediting as well? I’d be very interested to hear about your experience with this in the comments section below.

3 Comments on "Module 14: Assigning a Copyeditor"

  1. In some cases the journal has external people to do this job, the copyediting, and they send the work in a traditional email out of the OJS

  2. Profile photo of Greg Chan Greg Chan says:

    So far, I have four board members who will also function as section editors and, in the case of 2 of them, reviewers and copyeditors. As my journal is a small publication, it seems to make sense to double up on duties. However, I may change my mind about this when the journal begins to grow.

  3. In my experience is necessary have a Copyeditor

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