Module 19: Assigning a Proofreader

Objective
Video
Readings
Activity
Quiz
Discussion

Objectives

This module is the first of two giving an overview of the proofreading process, the final stage of the editing process for a submission.

As with several other modules in this course, we’ll assume one configuration of journal staff: in our case the journal has a separate proofreader. Another common arrangement is for proofreading to be handled by the Section Editor.

As an editor, you may find that new members of the journal team want to do the proofreading process via email. However, the system of notifications and uploading comments in OJS makes this process faster and easier fpr the section editor to keep track of. In order to bring out journal issues on time and retain editorial team members, it’s important to help them use OJS to make the proofreading process as easy and efficient as possible.

Video

Readings

OJS User Guide: Proofreading

This page provides an overview of the two options within OJS for handling proofreading (as with Copyediting and Layout Editing, reviewed previously). The first option, The “Section Editor as Proofreader” is used by small journals where the Section Editor is also responsible for all of the proofreading. The second option, The “Separate Proofreader” option, assumes that the Section Editor will hand the proofreading responsibilities over to a different person. This is the process we covered in the video and will follow for the activities below.

Note: You may need to change the settings of your journal to do the next few activities. Login as the Journal Manager, and go to Journal Setup, Step 4.5 (see here for instructions). See the OJS for Journal Managers course for more information on the Journal Setup options.

Activity

Once again, you will need to create a new user for this activity — this time enrolled as a Proofreader. Once you have that account in place, login as the Section Editor and assign this Proofreader to the submission.

Quiz

Start the quiz!

Discussion

Does your journal have different people working as Proofreaders? Or do you or your Editor do the proofing as well? I’d be very interested to hear about your experience with this in the comments section below.

2 Comments on "Module 19: Assigning a Proofreader"

  1. I seen that sometimes the journals pay to external companies to do this work.

  2. Profile photo of Greg Chan Greg Chan says:

    My plan is to have upper-level students serve as interns at the journal; in that capacity, they will work as the proofreaders. When no interns are available, I will have the section editors handle this duty.

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